Workflows instead of handgrips
Recurring chains are modelled once and run on their own afterwards.
Use case 08
Workflows that run
Workflows that run
without copy and paste.
Create the order, move the data, get the approval, tell the team: the chain of small manual steps between your systems runs on its own — with you only where a decision is needed.
The problem
Where the time goes here
The biggest time sinks are rarely big tasks. They are the many small handovers: moving something from one system into another, chasing an approval, letting somebody know, updating a status. Two minutes each, a full working day a week together.
We model those chains as a workflow: a trigger starts it, data is checked and transferred, approvals go to the responsible person, everyone involved is informed. Where a decision is needed the workflow pauses — otherwise it simply runs through.
Every step is visible and logged. You can see at any time what has run, what is stuck and why.
Scope
What happens between your systems
Connecting systems
Data moves from system to system through official interfaces — no interim spreadsheet.
Approvals in the right place
The workflow pauses where a person has to decide, then carries on.
Fully logged
Every step is documented: what happened, when, and what is waiting.
The difference
Before and after
Before
Things get copied between systems, chased and reminded. Whether something is done is only known by going to look.
After
The workflow runs by itself and only speaks up when a decision is due — or when something is stuck.
How we work
From mapping to live operation
Phase 01
Process mapping
We look at what actually happens — tasks, frequencies, waiting times, handovers.
Phase 02
Potential & roadmap
Cost today, cost afterwards. That sets the order — biggest lever first.
Phase 03
Implementation
We build, connect your systems and test against real data. It goes live once it holds.
Phase 04
Operation & expansion
We measure, sharpen and take on the next workflow.
How to engage us
Consulting — or consulting and implementation
Both begin with mapping your workflows and producing a prioritised roadmap. Then you decide who builds.
Consulting
We show you the way — your team walks it.
- Process mapping and rating by effort and impact
- Prioritised roadmap with sequence and effort estimate
- Recommendations on tooling, data protection and data flows
- Training for your team
Outcome: you can start without us.
More on consultingConsulting & implementation
We show you the way — and walk it with you.
- Everything in Model A
- Building the automation and connecting your systems
- Testing against real data, handover and documentation
- Support in live operation and step-by-step expansion
Outcome: it runs — accounts and data stay yours.
Request a process check
Related
More use cases
Questions on Internal workflows
What companies ask before starting.
What if a step fails?
The workflow stops rather than running through half finished. The responsible person is notified, the error is logged, and after the fix the case continues from the same point.
Do we have to replace software?
As a rule, no. We build on your existing systems and use their interfaces. Only if a system offers no way in at all do we discuss alternatives — before we start.
How quickly does the first workflow run?
A clearly bounded workflow is usually live within weeks. We deliberately start with one that occurs often and has few exceptions — quick to build and immediately measurable.
Can we change workflows ourselves later?
Yes. Workflows are built visibly and documented. We train your team on them; if you would rather hand maintenance to us, you can — with no subscription lock-in.
Let’s talk
Which workflow costs you too much time?
Describe it in two or three sentences. You will get a free, no-obligation assessment: whether and how it can be automated — and roughly what that means.